Now taking on our first schools in Accra
Cashless canteen and bus payments for your school.
Students pay with a QR card. Parents put money in with mobile money. Your bursar sees every cedi, every day — without counting coins.
- No cash at the canteen or on the bus
- Parents top up with mobile money
- Every cedi recorded for the bursar
Charged
Ama Mensah · JHS 2
Greenfield Academy
Campus Pay
Ama Mensah
JHS 2
GA-7Q4K-2M
Why schools switch
Cash at school causes the same problems every day
Lunch money gets lost
Children lose cash, spend it on the way, or have it taken. Parents never really know where it went.
No change at the counter
Queues slow down while staff hunt for coins. Small amounts are rounded, written down or forgotten.
No clear record
At the end of the day, the cash box and the notebook rarely agree — and nobody can say why.
Campus Pay replaces the cash with a card — and keeps a record of every payment.
How it works
Four simple steps
Nothing to install for parents. Staff use an ordinary Android phone.
- Step 1
Every student gets a QR card
The school sends us its class lists and prints the cards. The card only holds a number — not the student’s money — so a lost card is no risk once it’s blocked.
- Step 2
Parents put money in
Each student has a wallet. Parents top it up with mobile money. The money stays the student’s until they spend it.
- Step 3
Students scan to pay
At the canteen or on the bus, staff scan the card on a phone and tap what the student is buying. The price comes out of the wallet at once.
- Step 4
The bursar checks the day
One page shows what parents put in, what students spent and what’s left. If it says “Balanced”, every cedi is accounted for.
For bursars and proprietors
Know where every cedi went
A simple dashboard for the school office. No accounting knowledge needed — it’s written in plain words.
A daily money summary
What came in, what was spent and what’s left in wallets — for the canteen, the bus and any other place.
Mistakes are easy to fix
Refund a meal or undo a double charge in two taps. Nothing is ever deleted, so the records always add up.
You stay in control
Set the prices, add staff, add scanner phones and block lost cards — all from the dashboard.
Reports when you need them
Download any day, week or month as a spreadsheet for your records or your accountant.
Daily money summary
Today
- Parents put in
- GHS 4,250.00
- Students spent
- GHS 3,118.50
- Refunds
- GHS 24.00
- Left in wallets
- GHS 18,962.40
Canteen
GHS 2,604
Bus
GHS 482
Tuck shop
GHS 32
Ama’s wallet
GHS 32.00
Money left
Top-up · mobile money
Mon, 7:02 am
+ GHS 50.00
Bus · morning
Mon, 7:31 am
− GHS 4.00
Jollof and chicken, water
Mon, 12:15 pm
− GHS 14.00
Greenfield Academy
Campus Pay
Ama Mensah
JHS 2
GA-7Q4K-2M
For parents
Pocket money that only works at school
Send your child’s money with mobile money, from wherever you are. No cash in their pocket.
Top up from your phone
Use mobile money to put money in your child’s wallet. It’s ready for them to spend straight away.
Safe if the card is lost
The school blocks the card and gives a new one. The money is still there — the card never holds it.
Spent only on what the school sells
Meals, snacks and the school bus. Nothing else.
No extra charges for you
Parents pay nothing on top. What you send is what your child can spend.
At the counter and on the bus
Quick for staff, simple for students
Seconds per student
Scan the card, tap the item, done. No change to count, so the queue keeps moving.
Any Android phone
The scanner app runs on an ordinary phone. The school adds it with a one-time code.
A PIN for each staff member
Everyone signs in with their own PIN, so you always know who charged what.
Easy for students
Show the card, get your food. If there isn’t enough money, the phone says so — kindly and clearly.
Works without internet
Bad network? Lunch still gets served.
If the canteen phone loses internet, staff keep charging as normal. Payments are saved safely on the phone and sent to the school by themselves once the connection is back.
- · Each payment is counted once — never twice, even if it’s sent again.
- · The school sets a small limit for payments made without internet.
- · Anything that can’t go through shows up for the bursar to sort out.
Kwame Asare
Meat pie
GHS 6.00
Waiting to send
Esi Owusu
Water + snack
GHS 5.00
Waiting to send
Yaw Boateng
Bus · morning
GHS 4.00
Sent
Safe by design
Built for money from day one
Campus Pay handles students’ money, so we built it like a small bank — careful, recorded and easy to check.
Lost card? Block it at once
The card stops working straight away. The student’s money stays in their wallet for the new card.
Nothing is ever deleted
Mistakes are fixed with a new entry, so you can always see what happened and who did it.
A daily “Balanced” check
Money in, money spent and money left must add up — every day. You see it on one page.
Every action is signed
Staff use their own PINs and office accounts their own passwords. Each change is in the activity log.
Pricing
Simple and fair
No setup fee and no monthly subscription. The school only pays a small share of what students actually spend — so if it isn’t used, you don’t pay.
Parents pay
Nothing extra
No fee on top-ups.
The school pays
3%of spending
Of canteen and bus purchases, worked out monthly.
Everything is included
- QR cards for every student
- The scanner app for your staff phones
- The school dashboard and daily money summary
- Setup help and staff training
- Support when something goes wrong
Example: if students spend GHS 10,000 in a month, the school pays GHS 300.
Ask about your schoolQuestions
What schools usually ask
Can’t find your answer? Message us — we’re happy to explain.
What does the school need to start?
Your class lists (an Excel or Google Sheet is fine), at least one Android phone for each canteen or bus, and a printer for the cards. We help you set everything up and train your staff.
How long does setup take?
Usually a few days: we add your school, you send the class lists and prices, the cards are printed, and staff are shown how to scan. Most of it can be done in one visit.
What happens if a student loses their card?
The bursar blocks it on the dashboard and it stops working at once. A new card is printed for the same wallet, so no money is lost.
What if a student doesn’t have enough money?
The phone tells the staff member before anything is charged, so the student is never charged more than they have.
What if the canteen has no internet?
Staff keep charging. Payments are saved on the phone and sent to the school by themselves when the internet is back. Each payment is counted only once.
Can a parent get money back?
Yes. The money in the wallet belongs to the student. The school can refund it, for example when a student leaves.
Do parents have to install an app?
No. Parents top up with mobile money. Nothing to download.
How much does it cost?
Parents pay nothing extra. The school pays 3% of what students spend at the canteen and on the bus, worked out each month. There’s no fee on top-ups and no monthly subscription.
Ready to take cash out of your school?
We’re setting up our first schools in Accra now. Book a free demo and we’ll show you how it works with your own canteen prices.